What You’ll Own

Business Development Coordination

Support the planning, tracking, and execution of business development efforts.

• Maintain and manage CRM data, including contacts, leads, and opportunity tracking

• Track and report on leads, pursuits, and pipeline activity

• Coordinate event attendance, registrations, and follow-up activities

• Support involvement in industry organizations and networking efforts

• Assist in identifying and advancing strategic BD initiatives

• Coordinate with marketing on content development (social media, campaigns, collateral)

• Help ensure consistency in messaging, positioning, and follow-through

• Conduct light research on clients, competitors, and opportunities

Project Coordination (Consulting Services Team Support)

Provide direct coordination and support for strategic initiatives and ongoing projects.

• Take clear, organized meeting notes and track action items

• Manage schedules and timelines for key initiatives and projects

• Coordinate meeting logistics (agendas, materials, follow-ups)

• Attend internal and client meetings as needed to support execution

• Prepare meeting materials, presentations, and summaries

• Support strategic planning efforts, including workshops and internal sessions

• Ensure accountability by tracking progress against priorities

• Help organize and streamline workflows and processes

Executive & Administrative Support

Enhance leadership efficiency by managing administrative and coordination tasks.

• Manage calendars, scheduling, and meeting coordination

• Coordinate travel, event registrations, and logistics

• Assist with inbox organization and follow-up tracking (as needed)

• Support preparation for speaking engagements, workshops, and events

• Handle general administrative tasks to keep operations running smoothly

What Success Looks Like

• CRM and lead tracking is accurate, up-to-date, and actionable

• Business development efforts are organized, visible, and consistently followed through

• Meetings are well-prepared, efficient, and result in clear next steps

• Leadership feels supported, prepared, and able to focus on high-value work

• Strategic initiatives move forward without unnecessary delays

• Communication across BD, marketing, and leadership is aligned and consistent

What We Are Looking For

Required

• Highly organized with strong attention to detail

• Strong written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines

• Proactive, self-starter mindset with a bias toward action

• Comfortable working across teams and coordinating multiple stakeholders

• Strategic thinker who can also execute at a tactical level

• Discretion and professionalism when supporting leadership

Preferred

• 5+ years of experience in business development, marketing coordination, project coordination, or executive support

• Experience in the AEC industry or professional services environment is a plus

• Familiarity with MS Office, Asana, Dropbox, Adobe InDesign

• Experience supporting leadership or managing competing priorities